Article 1: SPORTIVE ATTITUDE AND RESPECT FOR THE ENVIRONMENT HOIA BACIU AREA
HOIA BACIU NIGHT RUN race is held with absolute respect for environment. Traffic circulation won’t be stopped and participants must respect the rules of the roads for public use. Participants will be disqualified from the competition if they display paramilitary behavior, advocate terrorism, show signs of violent or xenophobic behaviour or leave rubbish behind. It is compulsory to respect crops, livestock and private property. Participants will be responsible for all damages they cause.
Article 2: REGISTRATION AND PAYMENT
2.1 REGISTRATION AND PAYMENT
Only entries made through www.hoiabaciunight.run (42km.ro platform) will be accepted. The necessary forms must to be completed and the registration fee needs to be paid with bank transfer or a credit/debit card.
Each participant must complete corect his/her personal data successfully, as it will be used by the organization during the collection of the race numbers.
Payment periods and registration here: www.hoiabaciunight.run
2.2 CONDITIONS OF REFUND
When you are registered you have a place reserved. In case the registration is cancelled, the organization will only return the registration fee to participants that have hired the refund insurance (with a price of 20 ron which it is to cover the organization expenses). Such refunds can only be made up until 15 days before the start of the race. After this date there will be no refunds for any registration. Any changes to an entry (race or name) must be made at most 1 months before the race (6th of June 2019). After this date no changes can be made. It is not possible to save your registrations for the next year.
Article 3: REQUIREMENTS FOR PARTICIPATION
3.1 GENERAL RULES
All participants must:
– Be at least 18 years old
– Know and accept the rules of competition.
– Complete the forms of registration correctly.
Participants entered in the HOIA BACIU NIGHT RUN understand that they participate voluntarily and under their own responsibility during the competition. Therefore, they disclaim any complaint to the organizers, collaborators, sponsors and other participants. The organization won’t be responsible of any accident produced because of imprudence, negligence or ignorance of these regulations. When carrying out the registration, participants agree and accept the document of disclaim.
Article 4: IMAGE RIGHTS, PUBLICITY AND DATA PROTECTION
4. 1 IMAGE RIGHTS
The organization has the exclusive rights on the image of HOIA BACIU NIGHT RUN and use of audio-visual, photographic and journalistic material. Any media or advertising project requires the prior consent of the organization. Otherwise, legal action will take place.
It is compulsory for participants to use the equipment and advertising material supplied by the organization (numbers, stickers, etc..). Furthermore, it is the responsibility of participants to maintain the advertising material supplied by the organization (race number, bracelet, sticks…).
4.3 DATA PROTECTION
When carrying out the registration in any category of HOIA BACIU NIGHT RUN , participants give their consent to the organization for use their personal data for sporting and commercial purposes.
As established in Legea GDPR – Regulamentul UE 679/2016 si Legea nr. 190/2018 participants have the right to access to the data in case they want to correct or delete information. In that case, you should request it sending an email to firstname.lastname@example.org
Participants give the organization their consent to reproduce their name and surname, classification, category of the race, finishing time and image.
Article 5: EQUIPMENT CONTROLS
5.1. BIBS, TIMING CHIP AND FRONT LIGHT
The use of the chip and race number provided by the organization must be used throughout the race. The number must be placed visibly in the frontal part of the runner’s body. It may not be bent or cut. Tampering or modifying the number are grounds for immediate disqualification from the race. It is compulsory to use front light and have extra batteries for changing if needed. Red tail light it is also compulsory and it must be placed in the runner’s back and it must be on during the race.
5.2. EXTERNAL ASSISTANCE
It is strictly forbidden to accept outside assistance or supplies by individuals (competitors or otherwise) during the race.
5.3. STARTING AND FINISHING
The race timer will start the race at the set time with or without the presence of the participants. Participants who are not present within 15 minutes of the start will be disqualified.
Article 6: CHECKPOINTS
These are mentioned in the route description with a race’s commissioner. Skipping one or more Checkpoints will lead to penalty, wich can result in a disqualification from the competition. This penalty will be established by the commissioners.
6.1 AID STATIONS
The organization has several aid stations for dispensing of liquid, solid or both.
6.2 AID STATIONS’ CLOSING TIMES
Every aid stations has a particular closing time. Participants who finish a section after the closing time will be automatically taken out of the race.
6.3. PASSING THROUGH CHECKPOINTS
Failure to pass the timing chip control stations is grounds for penalty or even disqualification.
Article 7: ABANDONING THE RACE
Withdrawals must be made in the Aid Stations. If by accident or injury, the runner cannot reach an aid station
7.1 RESPONSIBILITY OF RACE DIRECTORS
The Race Directors may withdraw any participant from the competition if they are considered to have a diminished physical or technical ability, do not have the required material or their material is not in the appropriate condition to continue.
Article 8: SAFETY STANDARDS AND GENERAL BEHAVIOUR
8.1. Every runner has the duty to provide relief to another participant who is in danger or injured and is obliged to inform the nearest control right away. The denial of relief will be penalized with immediate disqualification.
8.2. It is the duty of each runner carrying any rubbish they generate: packaging, paper, organic waste, etc., to the places designated and authorized by the organization.
8.3. Every runner must follow the route marked and signposted by the organization. Not following the route or not going through the controls will lead to a sanction, which will be determined by the commissioners, and may result in a penalty or even in disqualification.
8.4. Participants must follow, at any time during the race, the instructions of the members of the organization.
8.5. Participants must display sportsmanship at all times and must respect the other athletes, collaborators and other members of the organization. They must be careful with all facilities provided for the race.
8.6. A runner may withdraw from the race whenever he/she wants, but must do so according to the following:
Must do so at an aid station and deliver the race number.
The runner shall assume all liability and responsibility for voluntarily abandoning the race.
The organization will facilitate the evacuation to the finish area of the runners who have decided to leave race at the time of closure of the aid station in which they may be.
8.7. External assistance: The accompaniment to the participant by another person, whether or not participant, will be considered external assistance and will be penalized.
ARTICLE 9: PENALTIES
Runners will be disqualified for any of the offenses listed above.
There will be a penalty or disqualification of a runner for the following:
9.1. Tampering with route markings or avoiding them.
9.2. Accepting help or supplies from any competitor or individual.
9.3. Refusing to wear the race number, cutting it or giving it to other person involves the disqualification.
9.4. Refusing to use, changing or modifying the marks (logos, advertisements etc.) of the material given to them by the organization.
9.5. Throwing rubbish during the trip.
9.6. Obstructing another competitor.
9.7. Not having the compulsory material at every checkpoint.
9.8. Ignoring the signs of the organization and referees.
9.9. Not passing through the timing chip check points.
9.10 Requesting medical assistance without needing it.
Article 10: DISQUALIFICATION WITH POSSIBLE PENALTY
10.1. Causing an incident (assault or insult) with a competitor, a member of the organization, the race officials or spectators.
10.2. Causing an accident on a voluntary basis.
10.3. It is the responsibility of the race committee to provide penalties and the amount of these.
Article 11: CATEGORIES:
For the classification by categories the age of the runner at December,31 of the year of the race will be taken into account.
Elite male (18-34 years).
Elite female (18-34 years).
Master male (35-44 years).
Master female (35-44 years).
Senior male (45-54 years).
Senior female (45-54 years).
Veteran male (55+ years).
Veteran female (55+ years).
IMPORTANT: prizes, trophies and gifts will only be delivered at the awards ceremony and pick up. The runners who don’t assist will not have the right to demand them after the event is ended.
Article 12: RACE DIRECTORS & VOLUNTEERS
12.1 The RACE DIRECTORS may suspend, shorten, neutralize or stop the race for safety reasons beyond their control (weather, changes in hydrological flow, etc.).
They are responsible for the compulsory check points. Failure to obey the instructions of a Volunteer will result in disqualification. Participants may not request or question the rules, classifications, schedules, etc., from the stewards.
Article 13: SUSPENSION OF THE RACE
Sport Management Events reserves the right to suspend or to delay the race for reasons out of their control, such as an alert from the authorities and/ or because of adverse weather conditions. In such a case no refund will be able to cover entries or the expense of the participants.